Receptionist, Administrative & Office Assistant

OmniAccess was founded in Palma de Mallorca in 2001 as a Wifi/Wimax provider for superyachts in several Ports in Palma and the Mediterranean. The company’s roots in networking and IT led to its venture into LAN services whilst still providing superyachts with WAN solutions. Our close relationship with our clients and new satellite broadband technology lead to VSAT service provisioning. After a few years of operating managed VSAT networks, our first teleport went live in 2009, following our strong principles of truly end-to-end control we continued to grow our own infrastructure.


We are looking for:

As the first point of contact for visits and incoming calls, we are looking for a person with a hospitality attitude who, in parallel, can handle a fast-paced role that will require you to utilise your outstanding administration skills. In addition to Receptionist, your day-to-day responsibilities will include Administrative and Management support.


What you will do:

* Work from the office reception desk, meet and greet clients, vendors, and staff, answer main office phone and transfer calls, distribute accurate messages and coordinate incoming and outgoing courier and mail services.
* Assist in the coordination and organization of meetings, events, and appointments proactively contributing to maintaining the highest standards of presentation and functionality.
* Ensure that the meeting rooms have all the necessary things for our visitors (furniture, signage, equipment, temperature, fabric, and consumables)
* Monitor and maintain office supplies. Submit office expense invoices within the allocated budget, tracking through the system and escalating approval when necessary.
* Manage firm flats including employee relocation, lease renewal, and internal office moves and fit-outs.
* Under the Financial area, support local invoice flow; responsible for receiving and managing all the incoming invoices using internal finance/invoice management systems.
* Assist Management in agenda and travel-related matters, including arranging complex international travel (flights, hotels, transfers, visas etc...)

What we require from you:

* Advanced secretarial studies or related.
* Previous experience in assistance/administrative/receptionist duties of 2/3 years.
* Fluent in Spanish and English, Bilingual ideally.
* Professional level knowledge of MS Office - Outlook, Word, Excel, PowerPoint.
* Ability to prioritize and multi-task.
* Able to cope well with time constraints and work under pressure.
* Positive attitude and good communication skills.
* Adaptability and teamwork.

What we offer for you:

* Work in a very friendly while demanding environment where you will learn about communications technology and services for maritime and yachting applications.
* Be part of a very technical and dynamic team always interested in improvi